City of London - Facility Rental Inquiry Form

Note: Fields marked with ★ are mandatory.

Section 1 - Customer Information

Customer Name

Daytime Phone #

E-mail address

Are you looking to book a facility for personal use or on behalf of an organization?Personal Use
Organization

Have you booked with us before?Yes
No

If you are booking for an organization, do you have booking authority?Yes
No

If No please provide first name, last name, email and phone number with booking authority.

Is your organization a Not For Profit Charitable Organization?Yes
No

Section 2 - Rental Details

Is this rental for one specific date or multiple dates?One Day
Multiple Dates

If you selected One Day, please select your first choice for a Date of Potential Rental and one Alternative Date of Potential Rental.

Date of Potential Rental

Alternative Date of Potential Rental

If you require multiple dates for this booking, please provide details in the box below (for example: Mondays from Dec 1-31, 2024).

Start Time of Potential Rental

End Time of Potential Rental

Do you require any additional time outside of start and end time for set up and take down for your event? Please note all time required to be in the facility will be charged.

Will you be planning to charge admission to attend your event? If Yes, please provide the details.

Will you be planning to sell items or fundraise during your event? If Yes, please provide the details.

What is your expected attendance for this event?

Please explain what sort of activities are you planning on doing in the facility?

Will you require the use of a kitchen (including the storage of food)? Please note a fee may apply for kitchen use.Yes
No

Will you be playing music or dancing at your event or both?Yes
No
Both

Do you already have seasonal insurance purchased with the City of London if you’re an organization?Yes
No

Will you be serving alcohol at your event? Please note alcohol can be on premise only at Civic Gardens and Springbank Outdoor facility.Yes
No

Will you be looking to have an inflatable device (such as a bounce castle) at your event? Please note only Byron, Lambeth and South London are able to have indoor inflatables. Please also note inflatables must be requested a minimum of 30 days prior to the event to allow time for the approval process.Yes
No

What is the approximate number of tables and chairs you require for your rental?

Please select your top three facilities you would be interested in renting. If you're unsure of facility locations, we will contact you to provide you with possible locations for your rental.Not sure

Swimming Pools:Canada Games Aquatic Centre (CGAC)
Carling Heights Optimist Community Centre (CHOCC)
East Lions Community Centre (ELCC)
South London Community Pool (SLCP)
Outdoor Pool

Specialty Locations:Civic Gardens Complex
Springbank Gardens (outdoor venue)
Picnic Site
Sports Field

If you selected Other, please explain further:

Submitter E-mail (In case we need to reach you regarding this submission)

Thank you for your inquiry. Please note if you are inquirng about the rental use of Stoney Creek YMCA or Startech.com YMCA please contact them directly for rental information.

Upon receipt of your submitted form, a member of the Parks and Recreation Customer Service Team will be in contact within two business days. Any general inquiries about this application can be emailed to recreation@london.ca.

The personal information collected on this application form is collected under the authority of the Municipal Act, 2001, as amended, and will be used to respond to questions or comments submitted to the City of London from members of the public using www.london.ca, Facility Rental Inquiry Form. Questions about this collection of personal information should be addressed to Supervisor, Customer Service, Parks and Recreation, City of London, 355 Wellington St, Suite 248, PO Box 5045, London, ON N6A 4L6. Tel: 519-661-CITY (2489) ext. 5579.

Note: If the form does not appear to submit, please open each section and confirm that there are no issues or missing required fields.